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Monday, 14 September 2009 14:11

Using the Site: Recruitables

The Recruitables Database:  Submitting, Editing and Claiming Ownership of Entries

The Recruitables section is anchored by a searchable database of potential student athletes. There are also sections for Commits and Newcomers, which are separately maintained from the database.   

Before Getting Started

Please read the important information on the database policies before continuing.  Submissions to the database are voluntary.   The database is intended for use by fans of the sport and other site visitors, and is no way affiliated with the NCAA.  All listings are optionals.  All site users agree to the site policies, terms of use, privacy policy, and the special policies with regard to the database.

Registration

Anyone can submit a new entry for consideration or offer additional information up on an existing entry.  However, only athletes, parents, recruiting services or club coaches can own an entry and make edits on their own.  To do so, you must first register a user account with the site and log into your account.  Site registration is required in order to maintain password access to your entry.  By doing so, you agree to the site terms of use, the privacy policy, and have read the special policies on the database.

Adding or Editing an Entry That You Own

If you wish to own the new entry you are adding, you must first log into the site using your user account.  You must be the athlete, the parent(s), the authorized recruiting service or the club coach to own an entry.  However, anyone, including those not eligible to own an entry can submit an update or add a name. 

Edit an existing entry, you must first log into the site and click the EDIT link that appears in the entry. 

To Add a new Recruitable entry, you must first log into the site using your account.  Then, click the Add Recruit link in the Recruitable Database section and enter the following information:

  • Name:  Enter the athlete's name.  If the entry already exists, you will not be able to add the name without claiming it first.  To do so, put *CLAIM* next to the athlete's name. 
  • Graduation Year: Required. Pick from pull down list.
  • State or Country: Required. Pick from pull down list. Canadians should find their country and other countries should select "Other International".
  • Club: Required. Put your current club name. We no longer link to the club web site. If you lack a personal website, please include your club web site link in the proper field.
  • Personal Web Site: Please put your recruiting or club web site here.
  • Level: Put your current level of competetion, using the drop down box.
  • Video/Channel Link: Put the link to your YouTube.com channel or other video provider link here.  Adding the http:// before the URL is optional (www.mysite.com).  The general format is http://www.youtube.com/CHANNELwhere CHANNEL is your YouTube.com channel ID.
  • Featured YouTube: Put the link to your featured YouTube.com video here. This field will not take any other video provider. The Recruiting video is a perfect thing to put here.  Adding the http://  before the URL is optional (www.mysite.com). 
  • Competition Results: This is a free text field to enter you highest placements in post season competition.
  • Skills Competed: Please include the skills on each event you have successfully used in competition. In the Results and Skills fields, please check your spelling and use common terms. The Search engine will key off of these key words.
  • Gender: The drop down list defaults to Female.  Men's Recruitables must be stated explicitly.
  • Updated Entry: Please check these boxes if you are updating or correcting an existing entry. This will be used to replace the existing entry in its entirety.  Please make sure you add the word UPDATE next to the athlete's name.
  • Email for Confirmation: A confirmation email will be sent to the email of your choice.

There are FOUR REQUIRED FIELDS plus a CATEGORY and ACCEPTANCE OF TERMS: Without these, your entry will be rejected automatically by the system and not even be submitted for consideration.  These are:

  • Name
  • Graduation Year (select from drop down list)
  • State or Country (select from drop down list)
  • Club
You must also select a category and accept the terms and conditions.

Please Select a Category: You must select the proper category to place the athlete. The entry will NOT be complete without finishing this last step. First, find the graduation/school year and click the + sign to drop down a list of states and countries.

helpcategory

Select the right state and then click the >>> symbols in the center to add this state/country to the box at the right.

helpselect

Finally, you must accept the terms and conditions before submitting.

helpagreement

All new entries must be approved by the administrator prior to publication.  This process can take several days.   

Claiming an Existing Entry As an Eligible Owner

To be able to edit an existing entry, you must be the athlete, the parent of the athlete, authorized recruiting representative or the coach of the athlete.  Then you must "Claim" the entry and have your claim approved.  You must first register as a user of the site.  Then, you must follow the procedure to add an entry as listed above, for "Adding or Updating an Entry That You Own".  However, next to the athlete's name, you must put the words *CLAIM* next to their name.  Please note that the previous entry will be overwritten.  Any information in the entry must be copied over to the new entry by the user during the submission process.  

Adding or Updating an Entry That You Do Not Own

Anyone, including those not eligible to own an entry (athlete, coach, parent or recruiting service) can submit an update or add a name.  Registration with the site is not required.  Those eligible to own an entry but who do not wish to register can have changes submitted in this fashion. 

To Add or Update a Recruitable entry, click the link in the Recruitables section and enter the following information:

  • Name:  Enter the athlete's name.  If this is an update, put the word *UPDATE* next to the name.  If the entry already exists, you will not be able to add the name.  To claim an entry, put the word *CLAIM* next to the entry.  Only athletes, parents, club coaches, or recruiting services may claim an entry.
  • Graduation Year: Required. Pick from pull down list.
  • State or Country: Required. Pick from pull down list. Canadians should find their country and other countries should select "Other International".
  • Club: Required. Put your current club name. We no longer link to the club web site. If you lack a personal website, please include your club web site link in the proper field.
  • Personal Web Site: Please put your recruiting or club web site here.
  • Level: Put your current level of competetion, using the drop down box.
  • channel or other video provider link here.  Adding the http:// before the URL is optional (www.mysite.com)
  • video here. This field will not take any other video provider. The Recruiting video is a perfect thing to put here.  Adding the http://  before the URL is optional (www.mysite.com).
  • Competition Results: This is a free text field to enter you highest placements in post season competition.
  • Skills Competed: Please include the skills on each event you have successfully used in competition. In the Results and Skills fields, please check your spelling and use common terms. The Search engine will key off of these key words.
  • Gender: The drop down list defaults to Female.  Men's Recruitables must be stated explicitly.
  • Updated Entry: Please check these boxes if you are updating or correcting an existing entry. This will be used to replace the existing entry in its entirety.  Please make sure you add the word UPDATE next to the athlete's name.
  • Email for Confirmation: A confirmation email will be sent to the email of your choice.

There are FOUR REQUIRED FIELDS plus a CATEGORY and ACCEPTANCE OF TERMS: Without these, your entry will be rejected automatically by the system and not even be submitted for consideration.  These are:

  • Name
  • Graduation Year (select from drop down list)
  • State or Country (select from drop down list)
  • Club
You must also select a category and accept the terms and conditions.

Please Select a Category: You must select the proper category to place the athlete. The entry will NOT be complete without finishing this last step. First, find the graduation/school year and click the + sign to drop down a list of states and countries.

helpcategory

Select the right state and then click the >>> symbols in the center to add this state/country to the box at the right.

helpselect

Finally, you must accept the terms and conditions before submitting.

helpagreement

All new entries must be approved by the administrator prior to publication.  This process can take several days.

Deletions

Only the athlete, parents, recruiting service or club coach can request a deletion. All deletions can be handled by using the Contact form at the Top Menu.

Last modified on Tuesday, 26 April 2011 16:37
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